Maintenance Manager - Systems & Planning

Maintenance Manager – Systems & Planning




The maintenance planner plays a crucial role in ensuring the effective and efficient operation of equipment and facilities within the organization, supporting critical functions in the areas of maintenance, engineering, technological operations, production, and utilities.

A primary responsibility of the maintenance planner is to develop and optimize preventative maintenance (PM) tasks, records, systems, and associated schedules, ensuring that key activities are carried out in a timely and cost-effective manner, preventing costly downtime.  This position will be the owner of the CMMS system and will be responsible for bringing the existing system up to date with accurate information and maintaining it throughout the future.

Other key areas of this position may include but are not limited to, critical parts identification, parts inventory/crib creation and administration, as well as coordination of internal and external resources and contractors required to perform key PM activities. 


  • Education: 2-year degree/certificate from college or vocational school and 5-year experience in maintenance, an Engineering degree preferred.
  • Experience: Experience leading maintenance and facilities team in a GMP environment. Experience in technical writing, CMMS systems, Quality systems, and inventory management.
  • Mechanical knowledge of the equipment used in a manufacturing operation and the methods and techniques of troubleshooting, repairing, and installing such equipment is strongly preferred.


  • Knowledge of mechanical systems, electrical systems, pneumatic systems, hydraulic systems
  • Knowledge of utility services including; boiler, compressed air, plumbing, purified water, HVAC, dust collection, etc.
  • Thorough understanding of cGMP regulations and requirements.
  • Ability to interpret equipment manuals and other documentation to identify PM triggers and frequencies.
  • Ability to draft SOPs, PMs, and other common maintenance program documentation.
  • Ability to coordinate the efforts of vendors and contractors.
  • Negotiation skills
  • Problem solving and root cause analysis skills
  • Skills supporting IQ/OQ/PQ activities
  • Experience working with CMMS software
  • Planning services of vendors and contractors
  • Inventory controls for maintenance materials / spare parts
  • Understanding of Preventive Maintenance programs, Calibrations, EH&S compliance.
  • Knowledge of OSHA rules and regulations.
  • Ability to operate office equipment, including computers and supporting word processing, spreadsheet, and data base applications.
  • Ability to perform job with minimum direction for routine functions, and acts from oral or written instructions.


  1. CMMS and PM Systems Ownership
    • Own and operate the CMMS system, bringing current equipment up to date with appropriate PM records and accuracy, and facilitating additions of future equipment into the system.
    • Current systems have numerous gaps or missing information, and it will be the responsibility of this role to identify and fill those gaps with pertinent information critical to a successful maintenance program.
    • The person in this role must possess the mechanical aptitude to interpret a variety of inputs (user manuals, site resources, operator interviews, historical records, audit findings etc.) to develop and draft appropriate maintenance activities, maintenance intervals, and associated records of performance.
    • This role will be responsible for the analysis and identification of common failure points and associated trends of predictive failures through record review and operator interview, which will drive a critical on-hand parts inventory and/or identified vendor lists for sourcing these items to facilitate the maintenance team and limit downtime if a failure occurs.
  2. Work Order Planning:
    •  Receive maintenance requests and work orders from various departments.
    • Review and prioritize work orders based on urgency, safety considerations, and equipment criticality.
  3. Scheduling:
    • Develop detailed maintenance schedules, taking into account equipment availability, resource availability, and production requirements.
    • Coordinate with different departments to schedule planned downtime for maintenance activities.
  4. Resource Coordination:
    • Collaborate with maintenance technicians, engineers, and external contractors to ensure the availability of resources for scheduled maintenance work.
    • Works with Operations, Technology, Maintenance Supervisors and mechanics to maximize capacity and ensure efficient, reliable equipment operation in accordance with all GMP, safety and environmental regulations.
    • Procure necessary materials, spare parts, and equipment for upcoming maintenance tasks.
    • Maintains parts inventory for both wear and critical spare parts.
  5. Documentation:
    • Maintain accurate records of maintenance activities, including work order history, equipment performance, and inventory levels.
    • Update and document changes to equipment maintenance procedures and schedules.
  6.  Budgeting and Cost Control:
    • Assist in developing and managing the maintenance budget.
    • Identify cost-effective solutions for maintenance activities while maintaining high standards of quality.
  7. Risk Assessment:
    • Conduct risk assessments to identify potential safety hazards and develop mitigation plans.
    • Assists/Leads Operations, maintenance supervisors, mechanics, process engineers and Quality representatives in troubleshooting equipment problems as well as investigating manufacturing atypical events related to system failure or malfunction.
    • Ensure that maintenance activities comply with relevant safety regulations and standards.
  8. Communication:
    • Communicate maintenance schedules and plans to relevant stakeholders, including production teams and management.
    • Collaborate with other departments to coordinate maintenance activities that may impact overall operations.
  9. Continuous Improvement:
    • Analyze maintenance performance metrics and identify areas for improvement.
    • Implement best practices to enhance the efficiency and effectiveness of maintenance processes.
    • Champions the preventive and predictive maintenance program within your area of responsibility, reviews equipment history for reliability concerns, conducts root cause analysis, and identifies reliability improvement opportunities and applications for predictive maintenance technologies to reduce maintenance costs | Develops maintenance and repair strategy for bi-annual shutdowns
  10.  Emergency Response:
    • Develop contingency plans for emergency maintenance situations and respond promptly to unforeseen equipment breakdowns.
  11.  Training:
    •  Provide training and guidance to maintenance teams on new procedures, equipment, and safety protocols.


Job Application Form

Upload your CV/resume or any other relevant file. Max. file size: 2 MB.
Please upload the filled application form